- RecruitMe – launched by Columbia University’s Clinical Trials Office to connect potential research participants to CU investigators conducting research.
- ResearchMatch – a free, online national research participant registry.
- Trial Innovation Network – developed through the NCATS Clinical and Translational Science Award network.
- Community Engagement Core Resource Research Registry
- Other Recruitment Tools and Services for Community Engaged Research
RecruitMe is a recruitment website launched by CUMC’s Clinical Trials Office meant to connect those that want to participate in research studies to the investigators that conduct them. To begin using RecruitMe, the volunteer will search for a medical condition or research field of the user’s interest and answer a few eligibility questions. If the volunteer pre-qualifies for a study, he or she may either reach out directly to the research team or if he/she leaves their contact information a member of that research team will reach out to them. RecruitMe also allows users to join our research registry which will notify users whenever a study or clinical trial of interest enters the database.
Investigators that join RecruitMe will have the ability to register as a researcher within our database and submit their studies for review. Upon approval from members of the Clinical Trials Office, study trials will become visible to users that visit RecruitMe. Research teams will receive volunteer inquiries via email and will also be able manage volunteer inquiries within RecruitMe.
Investigators that are interested in having their study displayed on our website, please visit recruit.cumc.columbia.edu to register as a researcher.
Columbia University (CU) and New York State Psychiatric Institute (NYSPI) are now participating in ResearchMatch – a free national research participant registry. The purpose of the system, which was created and is managed by Vanderbilt University, is to match individuals who are willing to participate in research with researchers who need volunteers for their studies.
Find out more about ResearchMatch.
ResearchMatch works through the following process:
Potential volunteers (or their parent/guardian/caretaker) complete a short registration form that asks questions about who they are along with optional health questions.
Approved researchers search de-identified volunteer data to find possible matches for their studies. If a match is found, the researcher then sends a message about the study, through ResearchMatch, to these possible matches. At this point, the identity of the potential subjects is still not known to the researchers, due to protections that are built into the system.
Volunteers receive the researcher’s message by email. After reading the study information, the volunteer can choose whether the researcher can have their contact information. A yes response will release the volunteer’s contact information to the researcher so they may contact him/her directly with more information. A no response will keep the volunteer’s contact information hidden. The volunteer is never obligated to participate in a study even if s/he responds yes through ResearchMatch.
The researcher may then directly contact those volunteers who have indicated that they want to learn more about the study, and the volunteer can decide whether or not to participate in the study after receiving further information.
Using ResearchMatch for Participant Recruitment
To register as a researcher, an account must be created. There are two access levels: feasibility and recruitment. Feasibility access permits the researcher to view de-identified aggregate data about the registry population for grant writing purposes or hypothesis generation, while recruitment access enables the researcher to actively recruit volunteers after entering a description of the study in ResearchMatch and posting it. It is recommended that researchers begin the registration process by selecting feasibility access. Studies can be added for recruitment at any time by registered researchers.
To register in ResearchMatch for feasibility access, a researcher must:
- Be affiliated with a participating institution in the ResearchMatch Network.
- Researchers whose studies are usually approved by the CU Institutional Review Board (IRB) should select “Columbia University” as their institution.
- Researchers whose studies are usually approved by the NYSPI IRB should select “New York State Psychiatric Institute” as their institution.
- Provide their institutional contact information (e.g. using their cumc.columbia.edu or nyspi.columbia.edu email address).
- Create a ResearchMatch username and password.
To register a study for ResearchMatch recruitment access, a researcher must:
- Have an active research study that has been approved by the applicable IRB (either CU or NYSPI).
- Use of ResearchMatch should be described in the IRB application among recruitment procedures.
- Be affiliated with a participating institution:
- If the study was approved by the CU IRB, “Columbia University” should be selected as the institution.
- If the study was approved by the NYSPI IRB, “New York State Psychiatric Institute” should be selected as the institution.
- Be the Principal Investigator (PI) or an individual who is authorized to recruit for an IRB-approved study on behalf of the study PI at a participating institution.
- If the person who is creating the registration is not the PI, s/he must provide the PI’s contact name, email, and phone number.
- Provide an electronic copy of the current IRB letter of approval citing that the study is active and approved by the IRB.
- This document must include a valid IRB expiration date.
- If the study has been determined to be exempt, documentation of the exemption determination must be provided.
If the researcher does not have this information but wishes to register, they should proceed with requesting feasibility access. They may add a study at any time after being logged in as a registered ResearchMatch researcher.
Recruitment access in ResearchMatch expires when the IRB approval for the study expires. If continuing review of the study has been approved by the IRB, documentation of the approval may be uploaded into ResearchMatch which will extend the recruitment access.
To begin the registration process, fill out the Researcher Interest Form today.